Current Graduate Students Graduate Catalog Graduate Student Resource Center Graduate & Professional Student Association Funding Sources International Graduate Students Graduate Student Awards Graduate and Teaching Assistantships Types of Assistantships Minimum Stipend Levels Speak Test Information Grad Hire Training for Staff Contract FAQ's Originator Training Approver Training Visiting Students Cross Registration of Graduate Courses Non-Degree Graduate Students Current Graduate Students Current Graduate Students Graduate Catalog Graduate Student Resource Center Graduate & Professional Student Association Funding Sources International Graduate Students Graduate Student Awards Graduate and Teaching Assistantships Types of Assistantships Minimum Stipend Levels Speak Test Information Grad Hire Training for Staff Contract FAQ's Originator Training Approver Training Visiting Students Cross Registration of Graduate Courses Non-Degree Graduate Students Grad Hire - Originator Staff Training Quiz Contact Information CSU ID Name CSU Email Questions 1. What are notification emails? Emails sent about the status of the contract Emails sent when you make an error on the contract Question 1 is not correct. Notifications are automated messages via email that alerts an individual to a specific action that is needed or status changes. It serves as a timely prompt, helping recipients stay informed and taking appropriate steps as needed. 2. Why do you have to select the Student Career of Grad or Law? To identify the contract start and end date To identify the program and degree Question 2 is not correct. Term dates differ between Graduate and Law careers. If the contract is initiated prior to the start of the term, the system will automatically populate the start and end dates based on the selected academic career's term schedule. 3. What is the minimum Contract Hours for a Graduate Assistant? Greater than 6 Greater than or equal 6 Question 3 is not correct. Contract hours reflect the number of credit hours supported by the GA contract. Typically, GA contracts include tuition support for at least 9 credit hours with 15–20 service hours per week, or 6 credit hours with 10 service hours per week. Exceptions may be granted for students in their final term. 4. What must be included in the duties section for instructional support roles? Course number, section, and enrollment Type of assignment and number of work hours Question 4 is not correct. The duties section should include specific course details and the position responsibilities, not personal or administrative info. 5. What happens if you do not indicate 100% for tuition on the Grad Funding 1 page? You must only input 100% The rest of the percentage is placed on the Grad Funding 2 page Question 5 is not correct. The total percentage across all funding tabs must equal 100%. If the funding source entered on Tab 1 covers only a portion of the total tuition support, the remaining percentage will automatically shift to Tab 2. Before the contract can be submitted, a valid account number must be identified for the remaining amount. Similarly, if tuition support is being split across three sources, Tab 3 will automatically calculate its share based on the percentage entered in Tab 2.Percentage = (Known Amount ÷ Total Tuition Support) × 100 6. What must be included in the comment section for international students with instructional duties? Their TOEFL or IELTS speaking score Their course schedule Question 6 is not correct. Language proficiency must be documented in the comment section for international students with instructional duties. Alternate approved methods of how students meet may be used. 7. Why do you need to select a 'Department Budget Approver?' This person is the supervisor of the student This is the person that will need to approve the contract Question 7 is not correct. Departmental approvers are designated based on the funding source associated with the contract. It is essential to have an individual in this role to ensure that workload allocation is equitable and fiscally responsible. 8. What happens when the 'Requires PI Approval' is checked? This notifies the PI of the contract This routes the contract for SPRS and PI approval Question 8 is not correct. SPRS is included in the workflow to ensure compliance with grant requirements. Principal Investigators are responsible for verifying that the funding aligns appropriately with the student performing the assigned duties. 9. What is the contract limit for master’s students? 5 contracts 8 contracts Question 9 is not correct. Master’s students are limited to 5 GA contracts during their program. 10. Why is the contract start date so important? This is the date the tuition will be paid These are the dates the student will work as a GA Question 10 is not correct. The contract’s start and end dates clearly define the period during which the student is expected to perform assigned duties, establishing mutual expectations for both the student and the supervisor. Students may not begin work prior to the completion of their I-9 paperwork, as this is a legal requirement for employment. 11. When is a GA contract pro-rated? When the student begins or ends work after the start of the semester When the student changes supervisors Question 11 is not correct. Pro-rating is mandatory for stipend if the GA starts late. Tuition should be pro-rated as well if starting significantly late. 12. When must the I-9 form be completed by the student? Within the first week of employment No later than the first day of employment Question 12 is not correct. Federal law requires the I-9 to be completed by the first day of work; students cannot begin working without it. Submit